PottyPurplePod (Previously Lane Ends Podiatry) is committed to protecting and respecting your privacy.
This Policy explains how when and why we collect personal information about people who visit my Practice, how it is used, the conditions under which it may be disclosed to others and how I keep it secure.
This Policy may change from time to time so please check this page occasionally to ensure that you are happy with any changes. By consenting, you are agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to firstname.lastname@example.org or by writing to Dianne Ashcroft, PottyPurplePod, 229 Liverpool Road, Great Sankey, Warrington WA51RD
Who am I?
PottyPurplePod is a name that captures the essence of what I’m about. I am a podiatrist who looks after people needing help with the foot problems they get, especially verrucas, ingrown toe nails and skin problems. The practice is owned by me and as the name suggests I love purple and while I’m a bit ‘whacky’ in my attitude to life, I take your privacy very seriously. All enquiries regarding privacy should be directed to me, Dianne Ashcroft at the above address.
How do we collect information from you?
We, (my admin team and I) obtain information about you when you register with us, for example, when you contact us to book an appointment, or book online. We operate a mainly paperless practice. We use mainly digital record keeping but may need to use paper forms on occasions.
What type of information is collected from you?
The personal information we collect might include your name, address, email address, Date of Birth, Phone numbers, the Name of your GP and a medical history including a list of medication. This information is stored securely in our cloud-based clinic software, WriteUpp.
How is your information used?
We use your information to:
· Create a unique medical record
· Contact you regarding changes to appointments
· Share with your permission, information contained within your health record to other health professionals
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil legal obligations. This means you cannot ask for your records to be removed or destroyed. We will hold your personal information on our systems for as long as is necessary.
The statutory period for the retention of health records for an adult is 8 years after the patient’s last appointment for adults. For children and young person under the age of eighteen, it is until their 25th (twenty-fifth) birthday. For mentally disordered persons (within the meaning of the Mental Health Act 1983), for 20 (twenty years) after their last treatment.
Where is your personal information stored?
I subscribe to a clinical system called WriteUpp. This is a secure cloud based system that I as your clinician and my administrative staff access via a password protected log in. For more information regarding WriteUpp visit writeupp.com
Any personal information recorded on paper forms is scanned, added to your notes and the paper forms shredded and disposed of securely. I do not keep any paper records containing your personal information for newly registering patients.
Who has access to your information?
I may contact your GP or other health professional involved in your care regarding your treatment with me. The reasons for this may include referral for treatment or diagnostic tests, to request information regarding a treatment or test you have had elsewhere, for the purposes of sending a medical report, for other reasons to coordinate your care or otherwise at your request.
If I refer you for a private clinical test, the test providers may require information, such as your name, date of birth, or other personal data in connection with the test. Since this varies from one provider to another, I will discuss this with you before referring.
I do not sell or rent your information to third parties.
I do not share your information with third parties for marketing purposes.
Only the clinician managing your treatment has direct access to your medical records
My administrative staff have access to your personal details for the purposes of administration. This will include contacting you to book, cancel or change an appointment, in response to a general enquiry, or to let you know of any important changes in our Practice such as opening hours and changes in therapy staff who are involve in your treatment.
You have a choice about whether you wish to receive information from me. If you do not want appointment reminder communications from me, then you can opt out at any time – a consent link is sent with your initial appointment documentation. Appointment reminders are sent as a courtesy to help you remember your appointment.
I do like to keep my patients informed from time to time about new services and improvements in my practice to help with your Podiatry care. I will not contact you for marketing purposes by email, phone, or text message, without your permission. You can opt out of marketing communications from us at any time.
How you can access and update your information
The accuracy of your information is important to me. If you change email address, or any of the other information we hold is inaccurate or out of date, please email me at email@example.com.
You have the right to ask for a copy of the information held about you.
Security precautions in place to protect the loss, misuse, or alteration of your information
Your personal data is accessed by us via password protected computers and iPads. Your personal data is not stored on these devices but kept on secure servers operated by WriteUpp, my clinical resource management software programme. You can view their privacy details at writeupp.com.
Email submissions via my webpage may not be 100% secure - I ask you not to include too much personal information in email submissions, please only use for general enquiries.
We don't use your personal information to create a profile of your interests and preferences.
Links to other websites
In addition, if you linked to my website from a third party site, I cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
16 or Under
I want to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.
Review of this Policy
I keep this Policy under regular review. This Policy was last updated in October 2020.